Compliance Software
What is EO?
Manual Food Safety management systems are frustrating, admin intensive and drive endless amounts of paperwork. Standards and legislation are constantly changing and keeping up to date whilst trying to manage the systems on a daily basis can seem like a losing battle.
The time has come to do things differently. EO is a digital compliance solution, that brings a better, smarter, and more enjoyable way of managing your compliance requirements.
Food compliance made easy with our cloud-based management solution.
What EO offers
Manage food safety with ease
A food safety management system with checklists built to fit the way you work:
- Complete all your checklists digitally and instantly from any device
- Manage staged workflows across departments with ease
- Use the search-engine to find any checklist or document instantly
- Access traceability info during recalls with ease – no more running and hunting for info
- Edit your documents digitally – you can add text, diagrams and images
- Document Control and revision tracking without the usual agony
- Archive and find any document when needed
- Sign off your checklists digitally
- Make checklist verification easier and more efficient – no files and piles of paper
- Integrate your H&S, GLOBALG.A.P, SIZA and EMS with ease
Powerful management tool
Not just a document management tool
- Manage your systems remotely when you need to
- Manage multiple sites from a single solution; “the more the merrier”
- Communicate changes to all staff instantly
- Manage your GLOBALG.A.P. system for all your farmers and your BRC / FSSC 22000 System for your packhouse from a single solution
- Add H&S, SIZA, BRC / FSSC 22000 and the software solution will grow with you as you grow – there are no limitations
- Add your sales reps, and your suppliers to ensure seamless upstream and downstream communication – you get the picture
- Pull real-time reports and trends when you need them
- Have an instant birds-eye view of your entire system from your dashboard to detect and manage any overdue checklists to ensure your system stays on track
- Manage your forward and reverse traceability more efficiently with batch search functionality
Real-time dashboard
Instant real-time birds-eye view of your entire food safety system – whenever you need
- Click for a health-check of your entire system to view the global status of your system when you need to
- Identify overdue checklists instantly – all colour coded in red
- Drill down to investigate overdue tasks
- View scheduled tasks that are coming up soon – they will be in grey
- Displayt the dashboard at your food safety meetings for a realtime status view of your system for all to see
- Proactive food safety management to prevent things slipping through the cracks
- Be notified of out of spec results instantly
- Manage recalls faster by using the search function to find traceability information for batch numbers quickly
Digital food safety audits
Manage your audits more efficiently. It’s time to ditch that paperwork
- Schedule all internal and supplier audits digitally
- Complete your audit checklist digitally from your device
- Attach photos as evidence of non-conformances
- Send non-conformances to relevant staff members instantly
- Send sms alerts for critical items instantly
- Allocate appropiate time-frames for closure of audit findings based on risk assessment
- View a status report to track the close-out status of all non-conformances instantly
- View audit scores per department in an audit summary report for your meetings
Digital supplier quality assurance
Manage and track supplier assessments and documents with ease
- Stop chasing suppliers for documents. Have your supplier complete their questionnaires online
- Suppliers upload their specifications and COAs into the system
- Archive all supplier information and find it later with ease by using the user-friendly search engine
- Receive automatic alerts when supplier certificates are close to their expiry dates
- Schedule supplier audits and verification testing digitally
- Pull realtime reports and trends on supplier ratings instantly
Manage complex workflows
- Manage Multiple Workflows across departments with staged checklist functionality.
- Improve team collaboration and communication across departments
- Improve team morale with increased efficiency and productivity
- Reduce time wastage with instant notifications and alerts
Top Feature list
Cloud based food safety management solution accessible via cellphone, laptop and tablet.
Convert all checklists to digital and ditch all the paperwork.
Prescheduled checklists ensure your team never forgets to complete a task.
Remote access to data and reports when you need them.
Customised report building.
QR Coding functionality enables more efficient hygiene and maintenance inspections.
Visual audit trail with searchable multiple combined filter options.
Smart alert notifications to ensure team is kept the loop in the event of any deviations from specifications.
Broadcasting enabled via email or sms triggers.
Online word editor enables document updates within the digital system.
Manage by exception by receiving notifications on incomplete tasks.
Batch search function supports efficient traceability exercises.
View the completion status of all checklists in the system at glance from your dashboard.
Internal audits are scheduled, captured and non-conformances, rated, distributed and tracked digitally.
Digital management and tracking of document updates and version control.
Manage multiple stages workflows are across departments with ease.
What our clients say
Rose Fekken (FSMS Lead Auditor)
Good day Entecom team, I wanted to pop a quick message to you and your software development team to just compliment you on your EO software FSMS system. I recently audited a site that is a client of yours and makes use of the EO system and I was super impressed. I have encountered various document management software tools used by food facilities over the past 11 years, but yours is really the first one that makes a lot of sense! The navigation of the documents was so easy, the site representative and staff were all relaxed and could easily find all the checklists requested and their document control was well organized. Although content control obviously is a thing the clients have to control, the templates and design of the system is clean, neat, logical and even their plant workers were comfortable working on the system. Just wanted to say well done! I am definitely going to tell my clients in the industry about your software, I think it has huge potential for a couple of large organizations. Thanks for all you do and keep up the good work!
Erica Steeman-Duncan
“The team is new and therefore it was a new learning curve and enforced a new food safety culture. Communication is definitely made easier. EO makes it all very easy to implement. The fact that the system prompts you (on a daily basis) and makes it easy to know what tasks are due. This prevents us from getting caught up in the daily operations and forgetting the recording side of things, helping me to focus on the Managment of the system.”
Juanita Landman
“EO has met our expectations and it has been a pleasure working with you and in the future. The reporting and escalation of non-conformances is easier with EO. The users like myself have no problem completing the paperwork checks in EO. EO has definitely improved, sharpened and broadened our food safety culture and communication, making our facility a cleaner and safer area to work in.”
Laura-lize
“The system far exceeded our expectations, in that it not only provides us with the platform to complete the requirements as per our Food Safety System, but also to customize forms according to our specifications. The functionality for reporting of non-conformances is simple. Users are ahead of schedule in completing their required checklists and no longer complain about the paperwork. What excites us the most is the ability to create checklists specific to our needs.”
Karin Potgieter
Regarding Entecom Online, the Food Safety Software Solution “We started using the programme on the farms as well as one of the packhouses to try and simplify the flow of information and to test out the functionality. We are impressed. The programme works really well, for managers and general workers alike.
The flow information and ease of use makes this an extraordinary tool to use. The service is excellent, we receive prompt assistance when changing documents or adding to the programme.”
Food Compliance Software
Paperless food safety compliance solution
Customisable digital checklists
Instant access to data
Instant reporting solution
SMART Notifications
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